How you book a flight can influence the rest of your trip—especially with a carrier like Southwest, known for its unconventional fare system and boarding method. Although it might seem easy at first glance, grasping how Southwest handles pricing, seat selection, and check-in can improve your journey and prevent confusion.
This guide provides straightforward, useful tips for booking with Southwest Airlines, helping all types of travelers feel more prepared and aware of the process.
Understanding Southwest’s Fare Options
Southwest offers several fare types, including Wanna Get Away, Anytime, and Business Select. Each comes with its own price point and benefits. Unlike most carriers, Southwest allows two free checked bags regardless of the fare, which can influence total trip costs significantly.
Knowing the differences between these fare types is essential. For example, Wanna Get Away fares are more budget-friendly but have stricter refund policies. Meanwhile, Anytime and Business Select provide more flexibility and priority perks that can appeal to frequent flyers or business travelers.
No Assigned Seating: How It Works
Southwest uses an open seating model, meaning you won’t be assigned a seat at booking. Instead, your position in the boarding line determines your seat options. This can be confusing for those used to reserved seats, but understanding it early can help you board with less stress.
To improve your chances of getting a preferred seat, checking in as soon as the 24-hour window opens is key. Alternatively, Southwest’s EarlyBird Check-In—available for a fee—automatically checks you in and often secures a better boarding group.
How to Check Prices Efficiently
Southwest’s website and mobile app offer easy-to-navigate tools for price comparison. Their Low Fare Calendar allows travelers to view the cheapest days to fly, making flexible planning much easier. It’s especially useful for budget-conscious passengers who are open to adjusting dates.
You won’t find Southwest flights on popular third-party travel sites, so checking directly on their platform is necessary. This exclusivity ensures transparency in pricing and keeps you informed of exclusive deals.
Booking Directly: Why It Matters
Booking through Southwest’s website ensures you’re eligible for all their customer service policies, including no change fees and easy cancellation. It also makes it easier to manage your flight directly if plans change suddenly.
Additionally, booking directly allows you to earn Rapid Rewards points, Southwest’s loyalty program. These points can be used for future travel and often include fewer restrictions compared to other frequent flyer programs.
Tips for Traveling with Bags
Southwest’s policy of two free checked bags is a major advantage, particularly for families or those traveling long distances. This can save travelers upwards of $60 per round trip compared to other airlines.
However, it’s still important to follow weight and size limits. If your bag exceeds 50 pounds or the standard dimensions, additional fees apply. Planning ahead can save both time and unexpected costs at the airport.
Using Travel Funds and Vouchers
If you cancel a flight, Southwest usually issues travel funds instead of a cash refund—unless you purchased a refundable fare. These funds can be reused for future bookings, but they must be applied before their expiration date.
Knowing how to locate and use your travel funds in the booking system can simplify the process. You can apply them at checkout by entering the confirmation number linked to the canceled trip.
Check-In Tips to Improve Your Experience
Since seating is based on boarding position, checking in exactly 24 hours before your flight can give you a better spot. If you wait too long, you may end up in the later groups, which could limit seat selection and overhead bin space.
EarlyBird Check-In is another way to secure a good position without needing to remember the 24-hour window. While it comes at an extra cost, it can offer peace of mind for travelers who prefer to board earlier.
Understanding Change and Cancellation Policies
Southwest is known for its flexible change policies. You can change your flight without penalty, paying only the fare difference. If you cancel, the value of your ticket remains as a credit for future travel.
This flexibility is especially helpful in uncertain travel situations. It allows passengers to book in advance without the fear of losing their money due to unforeseen circumstances.
*You will stay on the same site.
Leveraging Rapid Rewards Points
Southwest’s Rapid Rewards program offers a straightforward way to earn free flights. Points are based on the fare you purchase, and there are no blackout dates when redeeming them. That said, points needed for a flight may vary depending on demand and price.
It’s wise to create an account even if you don’t fly often. Over time, you might accumulate enough points for a free or discounted flight, especially with promotional offers and partner programs.
Final Considerations Before Booking
Before completing your reservation, double-check your travel dates, airports, and passenger details. Southwest’s system allows some flexibility, but accuracy from the beginning ensures a smoother experience.
If you’re booking for others or combining travel plans, consider booking separate one-way tickets. This often allows for easier changes and even cost savings in certain cases, depending on availability.
